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Sponsorship & Exhibition Opportunities

For the first time in its history, the World Association of Veterinary Laboratory Diagnosticians Symposium is coming to African soil!

The 22nd  ISWAVLD will take place from 8-11 December 2027 at the renowned Cape Town International Convention Centre (CTICC).

For more than five decades, this prestigious symposium has brought together global leaders in veterinary diagnostics.  The time has come for Africa to claim its place on the world stage, and for ISWAVLD to be welcomed  to a continent it has never visited before.

Designed as a global platform for 450+ practicing and research diagnosticians, veterinarians, biologists, students and other scientists from governments, universities, private sector and laboratories, ISWAVLD 2027 will create create an opportunity for the global community to experience africa through the knowledge, expertise and vision of our own diagnosticians

None of this would be possible without the involvement and support of companies such as yours. The layout of the venue and structure of the programme is such that there will be extensive opportunities for your representatives to interact with delegates.

Your presence and contribution will enhance the overall impact of the symposium through promotional opportunities, scientific exchange and community engagement. In principle, all sponsors will be treated on a ‘first come, first served’ basis and will be mentioned in all Symposium Publications, such as the Final Programme, social media pages and the Symposium Website.

There are different sponsorship packages and opportunities available. If you would like a more customized option, kindly contact our Symposium Organisers through corne@savetcon.co.za.

We are grateful for your support and look forward to hosting this Symposium with you.

Don’t miss this historic gathering – be part of the first ISWAVLD ever held on the African continent!

Why should you participate?

We acknowledge that ISWAVLD would not be possible without the valued involvement and support of our key partners.

  • Elevate your company profile and participate in the premier international event for the veterinary laboratory diagnostician community.
  • Gain significant brand exposure to over 450+ practicing and research diagnosticians, veterinarians, biologists, students and other scientists from governments, universities, private sector and laboratories.
  • Receive maximum exposure through the combined exhibition, catering, and poster area.
  • Increase awareness and exposure of your organization via a variety of marketing mediums.
  • Develop business connections and strengthen relationships through face-to-face engagement.
  • Exhibit and generate new leads, develop your brand or launch a new product through the exhibition.
  • Maximize your time and resources by showcasing your organization to a relevant and influential audience in an environment away from the competition of everyday distractions.
  • Ensure your organization stays abreast of current developments and research in the field and use this information to stay ahead of the market.
  • See how your contribution directly influences the industry by participating in this important and exciting event!

Table Mountain! Yes, we may be a little biased but seeing that this goliath monolith was voted one of the New 7 Wonders of Nature in 2011 and has attracted more than 25 million visitors since it opened as a tourist attraction in 1929 – the numbers don’t lie.

When it comes to magnificent scenery, Cape Town and the surrounding province of the Western Cape never fails to deliver. With such a varying landscape – found in very few other places across the globe – Cape Town offers forests, beaches, gardens, mountains, oceans, grasslands, nature reserves, winelands, as well as one of the most unique floral biomes in the world – fynbos.

Cape Town, commonly referred to as the Mother City, was named the ‘World’s Leading Festival and Events Destination’ at the 2018 World Travel Awards that took place at the Pátio da Galé, in Lisbon, Portugal in December 2018. This accolade was off the back of being voted ‘Africa’s Leading Festival and Events Destination’ in October 2018.

More recently, in August 2019, Cape Town was voted as the Top Digital City in Africa.

When you join us for ISWAVLD2027 in Cape Town, you will understand why: it is a spectacular, vibrant and diverse city, perfect for business and tourism alike.

  1. Table Mountain – Most definitely the defining beacon of Cape Town’s cityscape, Table Mountain is in fact one of the most instantly recognizable landmarks in the world.
  2. Cape Point – Located in the incredible Cape Point Nature Reserve, Cape Point is the most southwestern point of the continent, as well as the longest peninsula in South Africa. Also considered a Natural World Heritage Site, here you will find more dramatic scenery as endless ocean views.
  3. The Beaches – If it’s world-class beaches you’re looking for, Cape Town hosts a huge selection of beaches to explore from Camps Bay near the city centre to Diaz Beach way down the peninsula. You could spend a week in Cape Town and not manage.
  4. The Bo-Kaap – The Bo-Kaap is a colourful hub of history, culture, music and flavour. Established as a township during the colonisation of the Cape, slaves were brought to Cape Town from across Africa, India, Indonesia and the Middle East, creating a new combination of culture.
  5. The Adventure – Being home to iconic mountain ranges, stunning natural wonders, thrilling landscapes and ocean vistas, Cape Town offers no shortage of adventures. Known as the adventure capital of South Africa, the lifestyle of locals and visitor’s alike centres around the outdoors and an active lifestyle.
  6. The Wine – South African wine is viewed among the best (and most affordable) in the world, with the most famous region probably being Constantia Winelands in the Cape which dates back over 300 years.
  7. The Weather – To explore all this natural beauty, the climate in Cape Town is that of a year-round, mild Mediterranean one – gracing us with long summer days to explore all that the city has to offer.
  8. The Food – Cape Town is no doubt the undisputed culinary capital of South Africa. It is home to some of the country’s best and most inventive chefs and has proven itself by winning the Condé Nast’s Readers’ Choice Awards as the best food city in the world a couple of years ago.
  9. Its History – The history of South Africa, the Cape, and Cape Town city itself is a long, important and somber one. From the Khoi-San who lived across the southern reaches of the continent for hundreds of years, to the colonisation and resulting slave trade that introduced Indian, Indonesian and the Middle Eastern populations to the area, and of course South Africa’s apartheid history which can never be overlooked.
  10. The Scenery – When it comes to magnificent scenery – Cape Town and the surrounding province of the Western Cape never fails to deliver. With such a varying landscape – found in very few other places across the globe – Cape Town offers forests, beaches, gardens, mountains, oceans, grasslands, nature reserves, Winelands, as well as one of the most unique floral biomes in the world – fynbos.

The CTICC is Africa’s leading convention centre located and situated in the heart of Cape Town.  Established in 1999, the CTICC features two state-of-the-art complexes (CTICC 1 & 2).  It hosts international conferences, exhibitions, and events, significantly boosting the economy by contributing R6.9 billion to GDP in 2023/24. 

Key details about the CTICC include:

  • Location & Structure: Situated on the northern foreshore, featuring two state-of-the-art complexes (CTICC 1 & 2) linked by a skybridge with over 140,855 square meters of space, including auditoriums, meeting rooms, and exhibition halls.
  • Ownership: A partnership between the City of Cape Town (72.7%), Western Cape Government (22.2%), and SunWest International (5.1%).
  • Facilities: Includes 5-star meeting facilities, advanced technology, and is within walking distance of thousands of hotel rooms.
  • Economic Impact: As of 2025, the venue celebrated over 20 years of operations, hosting 368 events and aiding in the creation of nearly 13,000 jobs in one year alone.
  • Recognition: Consistently recognized with awards for being a top African destination for meetings, incentives, conferences, and exhibitions (MICE). 

We will be offering Tension Fabric System (TFS) exhibition booths, which allows fabric to be easily fitted and removed. The fabric is stretched over the length of the exhibition stand.

The stand consists of black anodized poles, and the stretch fabric that spans across these can either be plain white (supplied) or branded with your artwork. Here’s the sweetener – you get to take your branded prints with you at the end of the symposium, to re-use at future events.

When you order corner fabric stands, you will benefit from the specialized design that offers either two or three open sides. The fascia allows ample signage and advertising space for your stand and includes plug points and spotlights. In-line units are different in that they are straight, with just one open side. The fascia provides ample advertising and signage space and offers a plug point & spotlights.

The TFS Packages Includes:

White Fabric Walls (based on stand selection), 1 x Fascia (full colour logo & text), 1 x White Fabric-front lockable counter (brandable), 1 x small bin, 2 x barstools, 2 x LED Long Arm Spotlights, 1 x 15 amp plug point, shared DB Board.

Additional costs – VAT inclusive (these are yours to take home):

  • Graphic Prints – Fabric / 2000mm (w) x 2400mm (h) – R2,430.00
  • Graphic Prints – Fabric / 3000mm (w) x 2400mm (h) – R3,650.00
  • Graphic Prints – Fabric / 6000mm (w) x 2400mm (h) – R7,290.00

|Any additional items, LED screens, lights, furniture, plants etc. can be ordered via the online order form (will be provided soon).

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Welcome Reception – R50,000.00 (EXCLUSIVE)
Create a memorable first impression by sponsoring the official ISWAVLD 2027 Welcome Reception. Held in the Exhibition Area on the opening evening of the symposium, this networking event brings together all registered delegates, speakers, and exhibitors in a relaxed and engaging setting – offering an excellent opportunity to showcase your brand at the very start of the event.

Core Package Benefits, plus

  • Sponsor’s branding at venue entrance (to be supplied).
  • Opportunity to provide items bearing company logo for use at the event.
  • Logo included on all materials relating to the reception (including invitations, tickets, etc.)
  • 250-word write-up in all media.
  • 5 x complimentary tickets to reception

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Gala Dinner – R80,000.00 (NOTE: This opportunity can be shared with another company)
Celebrate with delegates at one of the most anticipated social highlights of ISWAVLD 2027 by sponsoring the official Gala Dinner. This prestigious evening event offers an excellent platform to connect with delegates, speakers, and industry leaders in a relaxed and memorable setting while showcasing your brand.

Core Package Benefits, plus

  • Logo on all items related to the gala dinner, including programmes/menus/invitations/tickets.
  • 2 free standing banners in the dinner venue.
  • Opportunity to place gifts on the tables for the delegates.
  • Full page advertisement in final programme/abstract book.
  • 8 x tickets for guests of your choice.

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Coffee/Tea Breaks (2/day) – R25,000.00 (3 Available)
Connect with delegates during one of the most popular networking moments of the symposium by sponsoring a Coffee & Tea Break at ISWAVLD 2027. These well-attended refreshment breaks provide excellent opportunities for informal interaction, brand visibility, and meaningful engagement with attendees.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of a Coffee & Tea Break, a key networking moment within the symposium programme.
  • Opportunity to display your branding at the refreshment stations and break area during the sponsored break (branding to be supplied by the sponsor).
  • Your organisation acknowledged alongside the sponsored Coffee & Tea Break in the Final Programme and Abstract Book.
  • Opportunity to provide branded napkins, cups, or small promotional items for use during the break.
  • A full-page advertisement in the official Final Programme and Abstract Book.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides.

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Lunch – R45,000.00 (3 Available)
Position your brand at the centre of one of the most well-attended networking opportunities at ISWAVLD 2027 by sponsoring a Lunch Break during the symposium. Lunch sessions bring together delegates, speakers, and exhibitors in a relaxed setting, offering valuable exposure and opportunities for informal engagement.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of a symposium Lunch Break, a key gathering moment for delegates during the programme.
  • Opportunity to display your branding at the lunch service area and dining space during the sponsored lunch break (branding to be supplied by the sponsor).
  • Your organisation acknowledged alongside the sponsored Lunch Break in the Final Programme and Abstract Book.
  • Option to provide branded napkins, table items, or small promotional giveaways for delegates during the lunch service.
  • A full-page advertisement in the official Final Programme and Abstract Book, ensuring lasting visibility among delegates.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing brand presence throughout the symposium.

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Water Sponsor – R20,000.00 (EXCLUSIVE)
Demonstrate your organisation’s commitment to sustainability and delegate wellbeing by sponsoring the Water Stations at ISWAVLD 2027. Strategically placed throughout the venue, these refill stations encourage the use of reusable bottles while ensuring delegates stay refreshed throughout the symposium – providing your brand with consistent visibility during the event.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of the symposium water refill stations, supporting environmentally responsible practices.
  • Opportunity to display your branding at the water stations located throughout the venue (branding to be supplied by the sponsor).
  • Water stations placed in key delegate areas, ensuring repeated visibility throughout the symposium.
  • Your organisation acknowledged alongside the Water Stations sponsorship in the Final Programme and Abstract Book.
  •  Opportunity to include one promotional insert in the delegate bags distributed to participants.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing your brand presence during the symposium.

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Delegate Bags – R72,000.00 (EXCLUSIVE)
Place your brand at the centre of the delegate experience by sponsoring the official symposium delegate bags. Every registered attendee will receive a bag used throughout the event and long afterwards, ensuring strong brand visibility and a lasting association with the symposium.

  • Co-Branding with ISWAVLD 2027 branding
  • Core Package Benefits, plus
    • 2 x Inserts into symposium bag.
    • Full A4 page advertisement in final programme/abstract book.
    • Full page advertisement in final programme/abstract book.
    • 2 x symposium complimentary tickets (includes welcome reception attendance).

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Registration Area – R45,000.00 (EXCLUSIVE)
Position your brand at the heart of the delegate arrival experience by sponsoring the official symposium registration area. As the first point of contact for all attendees, this high-traffic space offers exceptional visibility and repeated engagement throughout the event.

  • Co-Branding of registration area desks – along with ISWAVLD 2027 branding
  • Core Package Benefits, plus
    • Opportunity to display brochures and banners in registration area.
    • 1 x Insert into delegate packs.
    • Full page advertisement in final programme/abstract book.
    • 2 x symposium complimentary tickets (includes welcome reception attendance).

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Notebooks and Pens – R40,000.00 (EXCLUSIVE)
Support the learning experience of delegates while showcasing your brand through the official symposium notebooks and pens. Used throughout the sessions and often kept long after the event, this sponsorship offers continuous brand visibility while aligning your organisation with sustainability and knowledge sharing.

  • Co-Branding with ISWAVLD 2027 branding (recycled/environmentally friendly notebook)
  • Core Package Benefits, plus
    • Your logo only on symposium notebook.
    • 1 x Insert into delegate bag.
    • Full page advertisement in final programme/abstract book.

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Reusable Glass Waterbottles – R30,000.00 (EXCLUSIVE)
Align your brand with sustainability while placing it directly in the hands of every delegate. As the exclusive sponsor of the congress reusable glass water bottles, your brand will enjoy high visibility throughout the event and long after delegates return home.

  • Core Package Benefits, plus
    • Logo printed on the bottles.
    • 250-word write-up in all media.
    • Full page advertisement in final programme/abstract book.

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Nametags & Lanyards – R16,500.00 (EXCLUSIVE)
Ensure your brand is visible throughout the symposium by sponsoring the official name badges and lanyards worn by every delegate, speaker, and organiser. As an essential item used throughout the event, this sponsorship offers continuous brand exposure and strong recognition among participants.

  • Logo included on name badge and lanyard (to be designed and sourced by the symposium organizers)
  • Core Package Benefits, plus
    • 1 x Insert into delegate bag.

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Symposium Mobile App – R45,000.00 (EXCLUSIVE)
Enhance the digital experience of delegates by sponsoring the official ISWAVLD 2027 Mobile App. Used by attendees to access the programme, speakers, abstracts, venue information, and real-time updates, the app provides continuous brand exposure before, during, and after the symposium.

Core Package Benefits, plus:

  • Your logo prominently featured on the conference mobile app, providing high visibility to all delegates using the platform.
  • Opportunity for your logo to appear on the app’s opening splash screen when users launch the application.
  • Opportunity to include a sponsored message or banner within the app, directing delegates to your website, exhibition stand, or key information.
  • Your organisation acknowledged as the official Symposium Mobile App Sponsor in the Final Programme and Abstract Book.
  • Exposure through the app before the symposium as delegates plan their schedules, and throughout the event for programme updates and notifications.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing your brand visibility during the symposium.
  • Co-branded with ISWAVLD 2027 logo on  Symposium Mobile Application

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Symposium Programme/Abstract Book (online and on mobile app) – R30,000.00 (EXCLUSIVE)
Associate your brand with one of the most widely used and enduring resources of ISWAVLD 2027 by sponsoring the official Symposium Programme and Abstract Book. This essential publication contains the full scientific programme, speaker information, and research abstracts, and serves as a key reference for delegates during and after the symposium.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of the Symposium Programme and Abstract Book, distributed to all delegates.
  • Your logo featured on the cover of the Programme and Abstract Book (placement subject to design layout).
  • A full-page advertisement within the Programme and Abstract Book, providing strong visibility among delegates and readers.
  • Sponsor acknowledgement included within the Programme and Abstract Book, reinforcing your organisation’s support of the scientific programme.
  • As a key reference document, the publication is frequently used during the symposium and retained by delegates for future reference.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, ensuring continued brand visibility throughout the symposium.

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Connect & Charge Sponsor – R20,000.00 (EXCLUSIVE)
Keep delegates powered and connected by sponsoring the official Charging Stations at ISWAVLD 2027. With attendees relying on their mobile devices throughout the symposium to access the programme, mobile app, and communications, charging stations become high-traffic areas – offering excellent brand visibility and repeated engagement.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of the symposium charging stations, supporting connectivity and convenience for delegates.
  • Opportunity to display your branding on or around the charging stations located in key areas of the venue (branding to be supplied by the sponsor).
  • Charging stations positioned in busy delegate areas, ensuring repeated visibility as attendees recharge their devices throughout the day.
  • Your organisation acknowledged alongside the Charging Stations sponsorship in the Final Programme and Abstract Book.
  • Opportunity to include one promotional insert in the delegate bags distributed to symposium participants.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing your brand visibility during the symposium.

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Advertisement in Symposium Book – From R4,000.00
Promote your organisation and showcase your products or services by advertising in the official ISWAVLD 2027 Symposium Programme and Abstract Book. This essential publication is distributed to all delegates and serves as a key reference for the scientific programme, speakers, and research abstracts throughout the symposium and beyond.

  • Full page colour advertisement: inside front page/inside back page – R4.000.00
  • Full page colour advertisement: inside page – R3,000.00

Core Package Benefits, plus:

  • A full-page advertisement in the official Symposium Programme and Abstract Book, ensuring strong visibility among delegates.
  • Direct exposure to an international audience of scientists, researchers, laboratory specialists, veterinarians, and industry professionals attending the symposium.
  • The Programme and Abstract Book is widely used during the symposium and often retained by delegates as a reference document after the event.
  • Your organisation acknowledged as a Programme Book Advertiser within the publication.

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Delegate Bag Inserts – R1,500.00
Connect directly with delegates by including your promotional material in the official ISWAVLD 2027 Delegate Bags. Distributed to all registered attendees upon arrival, this opportunity ensures your organisation’s message reaches every participant at the start of the symposium.

This package includes:

  • One promotional insert placed in the official delegate bags distributed to all symposium participants.
  • Opportunity to showcase your products, services, announcements, or promotional offers to an international audience of veterinary laboratory professionals and industry representatives.
  • Your material will be received by delegates upon registration, providing immediate exposure at the start of the symposium.

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Poster Session Sponsor – R15,000.00 (2 available)
Support emerging research and scientific exchange by sponsoring a Poster Session at ISWAVLD 2027. Poster sessions provide an important platform for researchers, students, and professionals to present their latest findings while engaging directly with delegates in an interactive environment.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of a Poster Session, aligning your brand with scientific discovery and research innovation.
  • Opportunity to display your branding within the poster exhibition area during the sponsored session (branding to be supplied by the sponsor).
  • Your organisation acknowledged alongside the sponsored Poster Session in the Final Programme and Abstract Book.
  • Option to display a banner or provide promotional materials within the poster session area.
  • A full-page advertisement in the official Final Programme and Abstract Book.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing brand visibility throughout the symposium.

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Lunch Session Sponsor (1x per day) – R30,000 (3 available)
Engage directly with delegates by sponsoring a Lunch Presentation Session at ISWAVLD 2027. This dedicated session provides your organisation with the opportunity to present research insights, product developments, or industry innovations to a focused audience in a relaxed lunchtime setting.

Core Package Benefits, plus:

  • A dedicated lunch presentation session in an allocated venue, allowing your organisation to address delegates and showcase your expertise, products, or services.
  • Your organisation listed as the sponsor and host of the Lunch Presentation Session in the Final Programme and Abstract Book.
  • Opportunity to display your branding within the presentation venue (banners and promotional materials to be supplied by the sponsor).
  • Opportunity to provide branded materials or promotional items to attendees during the session.
  • A full-page advertisement in the official Final Programme and Abstract Book.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides, reinforcing brand visibility throughout the symposium.

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Plenary Speakers – R20,000.00 (4 available)
Align your brand with thought leadership by sponsoring a distinguished Plenary Speaker at ISWAVLD 2027. Plenary sessions attract the full attention of symposium delegates and provide a powerful platform to associate your organisation with cutting-edge science, innovation, and global expertise in veterinary laboratory diagnostics.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of a plenary speaker, one of the key highlights of the scientific programme.
  • Your logo displayed on the plenary session holding slide and introduction slide prior to the speaker’s presentation.
  • Your organisation acknowledged alongside the sponsored plenary speaker in the Final Programme and Abstract Book.
  • Your logo included on materials related to the plenary session, reinforcing your support for scientific excellence.
  • A full-page advertisement in the official Final Programme and Abstract Book.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides.

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Workshops – R25,000.00 (2 available)
Support knowledge exchange and professional development by sponsoring a Pre-Symposium Workshop at ISWAVLD 2027. These focused sessions provide delegates with in-depth learning and practical insights ahead of the main symposium, offering your organisation valuable visibility among highly engaged participants.

Core Package Benefits, plus:

  • Your organisation recognised as the official sponsor of a pre-symposium workshop, aligning your brand with specialised training and capacity building.
  • Your logo displayed on the workshop holding slide and introductory slide before the session begins.
  • Your organisation acknowledged alongside the sponsored workshop listing in the Final Programme and Abstract Book.
  • Opportunity to display a banner and provide promotional materials within the workshop venue.
  • One promotional insert included in the delegate bags distributed to symposium participants.
  • A full-page advertisement in the official Final Programme and Abstract Book.
  • Sponsor acknowledgement across event marketing materials and inter-session holding slides.

Core Package Benefits 

  • Social Media Coverage (Facebook)
  • Logo & Link on website, final programme/abstract book, digital signage, inter-session holding slides & mobile app.
  • Acknowledgement as SPONSOR on website, final programme/abstract book, digital signage & mobile app.

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Development Grants and Donations – Value on Request
Support the growth and development of the veterinary laboratory community by sponsoring Development Grants and Donations at ISWAVLD 2027. This opportunity demonstrates your organisation’s commitment to advancing education, research, and professional development for emerging scientists and delegates from under-resourced institutions.

Opportunities exist for travel or educational grants and donations for students*, which will be formally recognized by the symposium.

  • Travel grants subject to discussion with the Scientific Programme Committee.
  • These grants may include travel, symposium fees and accommodation or can be partial grants.
  • Preference will be given to students who are presenting a paper or poster at the symposium.

Core Package Benefits, plus:

  • Your organisation recognised as a sponsor of Development Grants and Donations, directly supporting education, training, and capacity building within the veterinary laboratory sector.
  • Your organisation acknowledged alongside the grants and donation initiatives in the Final Programme and Abstract Book.
  • Recognition in all relevant marketing materials promoting the grants, scholarships, or donations, highlighting your commitment to advancing the field.
  • Sponsor acknowledgement across inter-session holding slides and other symposium communications.
  • Align your brand with support for professional development, emerging talent, and knowledge advancement in veterinary laboratory science.

*proof of student registration will be required.

Sponsor/Exhibitor packages are available on a first-come-first-serve basis, and the Organisers reserve the right to decline applications at their sole discretion.

The Reservation form constitutes a binding agreement between the Sponsor/Exhibitor and the Symposium Organisers (SAVETCON Event Management).

The law of South Africa governs this contract.

Sponsors/Exhibitors confirm that their logos and associated company information to be used for event publication purposes.

EXHIBITION SPACE
Exhibits shall be so arranged as not to obstruct the general view, nor hide the exhibits of others. No gazebos allowed. No banners outside of allocated space/stand allowed. Exhibitor to provide own extension cords to connect to electrical outlets.

The Exhibitor is solely and fully responsible for its own exhibit material and stand contents and should insure its exhibit against loss or damage from any cause whatsoever. All property of the Exhibitor is understood to remain in its care, custody and control in transit to or from within the confines of the exhibit hall.

LIABILITY
Upon approval of this contract by an authorized Exhibitor representative, it is expressly understood that the Exhibitor has read and agrees to abide by the liability policies outlined below. The organisers and all organizations and individuals who are employed by or associated with it, in connection with this Exhibition, will not assume responsibility and shall be held harmless by all Exhibitors for damage or loss resulting from fire, theft, or any other cause whatsoever, including accident or injury to exhibitors, their employees and agents, the public, or others. The Exhibitor agrees to pay promptly for any and all damages to the exhibition building or its equipment incurred through carelessness or otherwise, of Exhibitor or its employees or agents.

INSURANCE
The organisers, the host company or the venue does not maintain insurance covering Exhibitors property or employees. It is the sole responsibility of the Exhibitors to obtain public liability insurance, business interruption insurance, property damage insurance, and workers’ compensation insurance covering and protecting Exhibitors against all such losses as referenced in these Guidelines.

PAYMENT SCHEDULE
A non-refundable, non-transferable deposit of 50% is due within 14 days from the date the signed agreement is received by the symposium organisers, to confirm your exhibition space. The balance must be paid in full on or before 30 August 2027. If the balance due is not paid on or before this date, the event organiser reserves the right, without further notice, to reduce or release said space to other exhibitors. No space will be reserved or assigned unless both the deposit and signed contract are received.

CANCELLATION/SPACE REDUCTION
Any cancellation, space reduction requests, or requests for changes of this contract must be made in writing and forwarded to the organisers at corne@savetcon.co.za. Cancellations or space reductions will be subject to charges according to the following schedule:

  • More than three months before event start date – no administration fee
  • More than 60 days and less than four months before event start date – deposit forfeited; excess of deposit paid will be refunded less 20% administration fee.
  • 60 days and less before event start date – full amount shall be forfeited. In the event of cancellation or reduction of contracted space, and subject to the above cancellation charges schedule, the organisers shall retain the right to resell cancelled space without rebate or allowance to the Exhibitor.

TERMINATION OF EXHIBITION
In the event that the premises in which the Exhibition is or is to be conducted shall become, in the sole discretion of the organisers, unfit for occupancy, or in the event the holding of the Exhibition or the performance of the symposium organisers under the Exhibit Reservation Contract (of which these Rules and Regulations are a part) are substantially or materially interfered with by virtue of any cause or causes not reasonably within the control of the symposium organisers, said Contract and/or the Exhibition (or any part thereof) may be terminated by the symposium organisers.

The symposium organisers shall not be responsible for delays, damage, loss, increased costs, or other unfavourable conditions arising by virtue of cause or causes not reasonably within the control of the symposium organisers.

If the symposium organisers terminate said Contract and/or the Exhibition (or any part thereof) as aforesaid, then the symposium organisers (or its representatives) shall not be liable to the Exhibitor other than for a prorated refund of such Exhibitor’s space price payment determined on the basis of the number of Exhibition days remaining.

For purposes hereof, the phrase “cause or causes not reasonably within the control of the symposium organisers” shall include, but not by way of limitation: fire, casualty, flood, epidemic, earthquake or inclement weather; explosion or accident; blockade or embargo; governmental restraints; restraints or orders of civil defence or military authorities; terrorism or threat of terrorism, act of public enemy, riot, or civil disturbance; strike, lockout, boycott, or other labour disturbance; inability to secure sufficient labour, technical, or other personnel; failure, impairment, or lack of adequate transportation facilities; inability to obtain, or condemnation, requisition, or commandeering of necessary supplies or equipment; local, state, or Federal law, ordinances, rule, order decree, or regulation, whether legislative, executive, or judicial, and whether constitutional or unconstitutional; or Acts of God rules as it deems proper to assure the success of the Exhibition.

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